Thank-You Letter Tips

• Ask for a business card from each person who interviews you. If one isn't available, be sure to get all the necessary mailing information.
• Send the letter within 24 hours following the interview.
• Either handwritten or typed is acceptable.
• In general, e-mail is not a impressive as handwritten or professional letters. If you choose to use e-mail, it should be businesslike in both language and appearance. Look for spelling and grammar errors and keep it formal. Make sure to personalize the message, and remember to send it from a personal account, not your current work e-mail account.
• Always address the letter to a specific individual, not just the general title "Director of Personnel." Be sure the name is spelled correctly.
• Make sure your thank-you letter is business-like in appearance. It should be printed on the same paper stock as your resume. Always have someone proofread your letter before sending it.
• Write each thank-you letter separately, even if you follow a similar form for each letter. The letter should highlight what was discussed in your interview, reiterate your qualifications and continued interest, and confirm the follow-up measures decided upon in the interview.

Thank-You Letter Format

Your Address Line 2 (Street Address)
Your Address Line 3 (City, State Zipcode)

Date

Contact Name
Contact Title
Company Name
Company Address Line 1
Company Address Line 2
Company Address Line 3

Dear Mr./Ms. Contact Last Name:

First Paragraph: Express appreciation for the interview. Indicate the position for which you applied. Include favorable remarks about the products/services, position responsibilities, and the facilities and employees, where applicable.

Second Paragraph: Re-emphasize your strongest qualifications. Draw attention to the match between your qualifications and the job requirements. Use the opportunity to provide or offer supplemental information.

Third Paragraph: Reiterate your interest in the position. Repeat an e-mail address or a phone number (or add a different address or number where you can be reached, if appropriate). State your plan to follow up. Indicate that you will call during a certain time period to check the status of your candidacy.

Concluding Paragraph: Restate your appreciation for the interviewer’s time and consideration.

Sincerely,
Your Name